This is a personal information collection statement under the Personal Data (Privacy) Ordinance (“the Ordinance”).

1. Purpose of Collection

The personal data provided by you to the Department of Applied Physics (“AP”) of The Hong Kong Polytechnic University (“PolyU”) will be collected, retained, processed, used and transferred (within or outside of Hong Kong) for the following purposes:

• Processing your inquiry about or application/registration/request for the services/facilities/activities provided/organized by AP;
• Conducting statistical analysis, research, surveys, quality assurance and review;
• Implementing PolyU’s policies and monitoring compliance with the same;
• Facilitating communications between AP and you;
• Enabling AP to comply with any applicable procedures, laws, regulations or court orders [in each case whether in Hong Kong or overseas], to comply with any requests by any governments, statutory, regulatory or law enforcement authorities, and to comply with valid legal processes and ordinances obligations; and
• Other purposes directly relating to any of the above.

2. Requirement to Provide Data

You are required to provide the personal data other than those items indicated as optional.  Failure to provide such data may lead to AP not being able to process your inquiry about or application/registration/request for the services/facilities/activities, or maintain contact with you.

3. Disclosure and Transfer of Personal Data

• AP will keep your personal data confidential and only authorized members will have access to and handle your personal data.
• AP may disclose or transfer your personal data to agencies, service providers or contractors engaged in activities on behalf of AP within or outside Hong Kong in connection with any of the purposes set out in section 1.
• AP may also disclose your personal data when authorized or required by law and in response to requests from law enforcement agencies, government departments or regulatory authorities, or where required to protect AP’s rights or properties.

4. Access and Correction of Personal Data

You have the right to request access to and correction of your personal data held by AP. Any data access and correction requests according to the Ordinance should be made in writing to the Head of Department of Applied Physics of The Hong Kong Polytechnic University by post [address: Hung Hom, Kowloon, Hong Kong] or email [address: apdept@polyu.edu.hk].  A fee may be imposed by AP for processing your data access request.

5. Privacy Policy Statement

You may refer to https://www.polyu.edu.hk/en/privacy-policy-statement/ for the Privacy Policy Statement of PolyU.