This is a personal information collection statement under the Personal Data (Privacy) Ordinance ("the Ordinance").
1. Purpose of Collection
The personal data provided by you to The Hong Kong Polytechnic University ("PolyU") during application for admission, (if admitted as students) during programme registration, throughout your studies and upon leaving PolyU will be used by PolyU for the following purposes:
During application for admission
- Serving as a basis for selection for admission;
- Processing your application with PolyU;
- Identifying possible multiple applications and obtaining records of your existing and previous studies and activities at PolyU and other institutions;
- Verifying your identity, qualifications and academic records;
- Conducting statistical analysis, research, surveys and review;
- Facilitating communications between you and PolyU; and
- Other purposes directly relating to any of the above.
Upon your admission as a student of PolyU, your personal data provided during application will become part of your official student records. In case your application is not accepted, your personal data provided during application will be disposed of according to the prevailing policy of PolyU.
During study and upon leaving PolyU
- Processing your application for activities, services and facilities provided by units and departments of PolyU or organisations associated with PolyU;
- Processing the application and arrangement for study-related activities including but not limited to student visa, enrichment activities and scholarships, etc.
- Verifying student status, qualifications and academic records;
- Conducting statistical analysis, research, surveys and review;
- Facilitating communications between you and PolyU; and
- Other purposes directly relating to any of the above.
You are also required to provide an emergency contact, other than yourself, in case of emergency.
2. You are required to provide your personal data, other than those items indicated as optional. In the absence of your personal data, we may not be able to process your application for admission, provide you with the requested activities, services or facilities or maintain contact with you.
3. Disclosure and Transfer of Personal Data
PolyU will keep your personal data confidential and only authorised staff members of PolyU will have access to and handle your personal data. PolyU may disclose or transfer your personal data to the following parties within or outside Hong Kong solely for the purposes set out in paragraph 1 above.
- PolyU's student organisations;
- Agencies, service providers, and contractors engaged in activities on behalf of PolyU; and
- Other education institutions and government authorities in Hong Kong or other places for verification of qualifications you obtained from PolyU.
PolyU may disclose your personal data when authorised or required by law and in response to requests from law enforcement agencies, government departments or regulatory authorities.
4. Access and Correction of Personal Data
You have the right to request access and correction of your personal data held by PolyU. A fee may be imposed by PolyU for processing your data access request.
During your studies, correction of personal data can be performed via eStudent. Any data access and correction request according to the Ordinance should be made by sending an email to the International Summer School at summer.sch.polyu@polyu.edu.hk.
5. Privacy Policy Statement
You may click here for the Privacy Policy Statement of PolyU.
