Green IT Tips – How to organize meetings in the green way

Meetings happen in every office/ organization almost every day. Today’s technology brings us much comfort to plan and organize meetings in a more effective and greener way. Here are some tips offered by the Information Technology Services Office (ITS):

Before the meeting

Scheduling a meeting can take a lot of time. It can be very tedious and difficult if we need to ensure a suitable timeslot for all attendees, no matter internally or with external partners.

In fact, three useful meeting scheduling tools are available in MS Outlook to help you schedule a meeting efficiently: Scheduling Assistant, Make a Poll and Find Time.

During the meeting

Conducting a video conference meeting using MS Teams is getting more popular. It can save your time and efforts in booking and in preparing the meeting venue. It can also simplify the complex logistics, help reduce emissions and high costs of travel as attendees need not travel from far.

After the meeting

Circulating and keeping meeting minutes and other relevant documents online can save loads of paper and is efficient.

Use MS OneNote to create the notes of meeting and share them with the attendees for viewing or even editing. Everyone can get the latest version whenever something has been updated.