Workshop on IT Tools for Admin Staff

Date: 14 Mar 2025 (Fri)

Time: 14:45 – 16:45

Venue: Y304

Target Audience: All admin staff

Medium of Instruction: English

This training will cover the following topics:

• Introduction to Gen AI Tools
  - Practical Gen AI prompt examples and advanced prompting techniques
  - Drafting emails, communication, proofreading and content creation

• Online Collaboration Tools
  - Department and personal drive access rights management and security
  - Assist management to setup eSignature for online approval

• Zoom & MS Teams meeting transcript
  - Learn how to enable and capture meeting transcripts
  - Use the Gen AI prompt template and meeting transcript to draft the minutes

• Email Management
  - Outlook meeting assistant, right delegation, contact list, and personal mail list

Key Takeaways for Attendees

• Master prompt techniques to leverage Gen AI tools
  - Content creation, proofreading, and summarization
  - Ability to leverage Gen AI tools for drafting meeting minutes

• Improve efficiency in document management
• Leverage Outlook Calendar for meeting scheduling
• Reduce hard copy printing for approval signatures