(All staff) Common Application Solutions for Research Institutes/ Centres
Dear Colleagues,
We are delighted to introduce several common application solutions relevant to RC / RI which help to simplify research administration and improve researchers’ user experience:
Systems
Features Highlight
Common Event Management System (CEMS)
Designed to enhance administrative efficiency in organizing research conferences / seminars.
Modular Architecture:
Customize features to meet your specific needs.
Identity Management Integration:
Simplifies registration by reducing repetitive data entry.
Event Promotion and Communication:
Efficiently manage activities via the PolyU web platform.
Abstract Management:
Streamlined submission and review process for abstracts and papers.
Attendance Tracking:
QR code and card scanning for easy participant check-in.
Data Analytics:
Centralized data collection for improved insights.
Email Notifications:
Automated communication with participants.
Photo Gallery and Document Library:
Enhanced resource sharing and access.
University Research Facility Management System (URFMS)
A common platform for equipment booking with features to exhibit the research facilities and enable internal and external research communities to explore research collaboration opportunities.
Single User Profile:
Centralized booking via personal NetID to access all facilities.
Simplified Fee Collection Process:
Fund commitment, and automatic bill settlement with the FO system.
Flexible Fund Allocation:
Researchers' control on fund allocation and quotas for team members.
Equipment Access Control:
Additional hardware to manage power on/off for booked equipment.
Comprehensive Admin Features:
Flexibility for facilities/laboratories to define products, pricing models, available schedules, and access lists.
New Features:
A non-billable model for equipment with no booking fee.
Chemical Management System (CMS)
Management of chemical inventory and procurement processes across the University.
Streamlined Approval Workflows:
From chemical orders to disposal, saving time and reducing administrative overhead.
Legal Compliance:
Supports the University in complying with regulations for dangerous goods.
Research Safety Approval System (RSAS)
Support of the approval process for research projects involving potential safety issues in chemical, biological, and ionizing/non-ionizing radiation areas.
Digitized Research Safety Review and Approval Processes:
Offer researchers with clear visibility into the status of their applications.
Proactive Notification System:
Keeps stakeholders informed at key stages of the application workflow, improving transparency and user experience.
Research Agreement and Vetting System (RAVS)
Enhanced efficiency in managing various types of agreements essential to collaborative research efforts.
Centralized Repository:
Research collaboration agreements, MoUs, and other essential research contracts, providing a comprehensive overview and improved management of these critical documents.
Accelerated Turnaround Times:
Concurrent vetting by multiple stakeholders to expedite the approval process, reducing delays and facilitating timely research partnerships.
We encourage you to explore these common application solutions when you plan to host a research conference / seminar, or intend to offer RC/RI ‘s research facilities to other stakeholders in the PolyU research community for booking and use.
If you need further information on the above common application solutions, please contact the IT HelpCentre (Tel: 2766 5900, WhatsApp/ WeChat: 6577 9669) or reach out to us via the IT Online ServiceDesk.
Information Technology Services Office
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