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For PhD students who graduated between October 2024 and February 2025:
by 23 March
For PhD students who will graduate in March 2025:
by 30 March
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Online registration for Congregation attendance
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Student types and registration URL
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- In person -
To join the physical Congregation on campus at the Jockey Club Auditorium, please indicate the number of guest tickets you need when performing online registration.
- Virtual -
Your portrait on academic gown, your name and award information will be presented during the Congregation session.
Not attend–
Graduates without any return on the registration system will also be taken as an indication of NOT attending the ceremony.
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PhD graduates admitted in or before 2017/18
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Please register via the following link:
https://www40.polyu.edu.hk/rogradupd/
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PhD graduates admitted in or after 2018/19
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Please register via the “Congregation Booking” tab page of eStudent as follows:
(www.polyu.edu.hk/student)
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By 4 April
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Only for graduates who choose to attend the Congregation virtually - Upload recent portrait via the Online Portrait Upload Platform.
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- Please check the portrait requirements before uploading your portrait. This will facilitate the arrangements for your virtual presentation at the ceremony.
- Failure to upload your portrait by the stated deadline or submitting a non-compliant portrait will result in your portrait not being displayed during the virtual presentation.
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By 10 May
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Online gown hiring
(https://enkist.com/en/gown/registration/polyu)
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For detailed procedures on gown hiring, please visit the AR website (Academic Gowns) for the relevant information.
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22 April – 10 May
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Gown collection from the outlets of Victoria Uniform
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Please check the outlets listed on the Academic Registry website. The gown hiring period is 49 calendar days, counting from the date of gown collection. An extension fee will be charged if the gown is not returned by the stated deadline.
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14 April to 31 May
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On-Campus Photo Taking
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- You can use your Student ID card for campus access and photo-taking.
- If you have registered e-tickets for your guests, they can use the QR code on the e-ticket to enter PolyU and for admission to the event venue (i.e., Jockey Club Auditorium) on the Congregation day.
- If you want to bring other guests to the campus for photo-taking, you will need to perform prior online registration for them via the Campus Access Registration System for On-Campus Photo Taking from early April 2025.
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6 May
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Contact the e-Ticketing Agent, Cityline (Hong Kong) Ltd. at cs@cityline.com or at (852) 2314 4228 if e-tickets have not been received on this day.
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E-tickets will be sent via email to you (and your guests, if any) if you have opted for in-person attendance. Attendees may present the ticket with a mobile phone or print the ticket on A4 paper for entering the campus and event venue (i.e., Jockey Club Auditorium) on the Congregation day.
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10 May
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31st Congregation (May Session)
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- If you have registered e-tickets for yourself and your guests, the QR code on the e-ticket can be used for both campus access and entering the event venue (i.e., Jockey Club Auditorium) on the Congregation day.
- For other guests who will enter the campus for photo-taking only, please visit Campus Access Registration System for On-Campus Photo Taking and perform online registration for them to get the campus access QR codes.
- Please also check the latest updates and important points to note on the AR Congregation website before attending the event, especially for contingency and bad weather arrangements.
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Vary with Award Ratification Dates
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Collection of Award Parchment
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The Graduate School will inform respective PhD graduates of their corresponding collection period and online appointments via email. Please refer to the GS Website (Graduates > Award and Parchment) for details. |
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Early June
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Free Download of Graduation Photos, Virtual Slides, and watch video playback
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The photos taken for graduates on the day of the Congregation and virtual presentation slides will be given to graduates for free. They will be available for download from a designated website from early June 2025. Further details will be announced on the AR Congregation website near the time.
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