Personal Information Collection Statement for Students
(during studies and upon leaving)
1. Purpose of Collection
The personal data provided by you to The Hong Kong Polytechnic University ("PolyU") throughout your studies and upon leaving PolyU will be used by PolyU for the following purposes:
During studies and upon leaving PolyU
- Processing your application for activities, services and facilities provided by units and departments of PolyU or organisations associated with PolyU;
- Processing the application and arrangement for study-related activities including but not limited to student visa, student exchange programmes, study tours, placement, internship, Service Learning & Work Integrated Education, training and scholarships, etc.
- Assisting your Academic advisor to provide support for students;
- Managing alumni affairs;
- Verifying student/graduate status, qualifications and academic records;
- Compiling the Graduates List for Congregation's use and disclosing information about your awards and achievements;
- Conducting statistical analysis, research, surveys, quality assurance and review;
- Facilitating communications between you and PolyU;
- Facilitating PolyU to comply with any applicable laws, regulations or court orders (in each case whether in Hong Kong or overseas), any request by government, statutory, regulatory or law enforcement authority, and valid legal process; protecting the rights of PolyU or its affiliate;
- Facilitating implementation of policies and procedures of PolyU, and monitoring their compliance; and
- Other purposes directly relating to any of the above.
In case the programme you registered is jointly offered or collaborated by PolyU and its partner institution(s), your personal data will be shared with the partner institution(s) (whether in Hong Kong or overseas) for the above purposes. You are also required to provide an emergency contact, other than yourself, in case of emergency.
2. If you do not provide the personal data, other than those items indicated as optional, we may not be able to provide you with the requested activities, services or facilities or maintain contact with you.
3. Disclosure and Transfer of Personal Data
PolyU will keep your personal data confidential and only authorised staff members of PolyU will have access to and handle your personal data. PolyU may disclose or transfer your personal data to the following parties within or outside Hong Kong solely for the purposes set out in paragraph 1 above.
- PolyU's student organisations and alumni organisations;
- Agencies, service providers, and contractors engaged in activities on behalf of PolyU;
- Other education institutions, their subsidiaries and relevant organizations, and government authorities in Hong Kong or other places for verification of qualifications you obtained from PolyU.
PolyU may disclose your personal data when authorised or required by law and in response to requests from law enforcement authorities, government departments or regulatory authorities, or where required to protect the rights or properties of PolyU or its affiliate.
4. Access and Correction of Personal Data
You have the right to request access and correction of your personal data held by PolyU. A fee may be imposed by PolyU for processing your data access request.
During your studies, correction of personal data can be performed via the relevant online platforms (i.e. eStudent for students). Any data access and correction request according to the Ordinance should be made by completing the Personal Data (Privacy) Ordinance Data Access Request Form and sending it to the Academic Registry at ar.dept@polyu.edu.hk.
5. After graduation, correction of personal information can be done on "Contact Update" at https://www.polyu.edu.hk/alumni. Any data access and correction request according to the Ordinance should be made by completing the Personal Data (Privacy) Ordinance Data Access Request Form and sending it to the Alumni Affairs Office at alumni@polyu.edu.hk.
6. Privacy Policy Statement
You may click here for the Privacy Policy Statement of PolyU.
