Various events are held on the university campus by different units every day, ranging from small-scale events, like setting up some exhibition booths with the display of promotional banners to large-scale events, such as the Education InfoDay which may attract a large number of participants including our staff and students and members of the public.
It is the responsibility of the event organizers, event contractors, Campus Facilities and Sustainability Office (CFSO) and Health and Safety Office (HSO) to ensure the risks throughout the whole course of the event from setting up, operations to clearance are properly managed and mitigated.
If you wish to organize an event on campus, please follow the arrangements below:
- Read the Health & Safety Guideline for Campus Events of HSO and Venue Management Manual of CFSO and relevant guidelines, and learn the safety requirements and arrangements.
- Book your venue through the Venue Booking System of CFSO.
- Your application will be reviewed and commented by CFSO and HSO.
- The event organizer may be required to fill in the Campus Event Risk Assessment Form. HSO will review the risk assessment and may provide safety advices or impose safety requirements.
- If your event involves large-scale venue setup, HSO will provide safety briefings to the event organizers and the event contractors.
- It is the responsibility of the event organizer to provide proper monitoring throughout the course of the event and associated works by their event contractor to ensure that the requirements stated in the Guideline and the Risk Assessment Form are strictly followed.
- CFSO and HSO may perform safety check at various stages of an event and may request for rectification of unsafe conditions or behavior.
- CFSO and HSO may review the safety performance with the event organizer after the conduct of the event.
Related Policies / Guidelines
Related Forms
For other file format of H&S Forms, please refer to H&S Forms webpage under Staff & Student Corner
Other Documents
Useful Information
Internal Links
Contacts
Assistant Director of Health and Safety
Ir KWOK Fung-wai Raiko
- 3400 8402
- raiko.fw.kwok@polyu.edu.hk
Contacts
Assistant Health and Safety Manager
Ms TO Fung-ping Joan
- 3400 8356
- joan.to@polyu.edu.hk
