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Microsoft Forms
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mySurvey
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PFS
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Eligible Users
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Individual staff
Individual student
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Individual staff
Individual student
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Departmental nominated users
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Form Accessibility
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Form limit access to authenticated user
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This form can be used for collecting data from staff and students who have NetID.
Separate form is required for staff and students (on Connect tenant of O365) if authentication is required.
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No
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This form can be used for collecting data from staff and students who have NetID.
User information, such as NetID, email address and department, can be captured from user profile during authentication and captured in the form.
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Target Invitation
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No
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Access to the survey / voting form is granted by email invitation only. The invited participants can be PolyU staff / students or external parties.
Invited participants will receive an access token through email. They need to present this token to grant access to the online survey or voting form.
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Access to the form is granted by email invitation only. The invited participants can be internal or external users.
Invited participants will receive an access token through email. They need to present this token to grant access to the online form.
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Open Form access
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This form can be used for collecting data from the general public. No user authentication is required.
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This form can be used for collecting data from the general public. No user authentication is required.
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This form can be used for collecting data from the general public. No user authentication is required.
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Form Logic
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Skip Logic / Branching
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Yes
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Yes
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Yes
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Validation rules and range/threshold checking
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Yes
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Yes
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Yes
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Use quota management
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No
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Yes
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Yes
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Anonymization & Participant Management
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Anonymous survey/voting
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Yes
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Yes
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Yes
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Prevent multiple submission
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Yes
Authenticated form must be used to enable “one response per person” rule.
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Yes
Eliminating the worry of people voting multiple times, you can keep track of who has or hasn’t responded while keeping votes anonymous.
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Yes
Eliminating the worry of people voting multiple times, you can keep track of who has or hasn’t responded while keeping votes anonymous.
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Reminder for invitee not yet participated
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No
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Yes
Reminder can be sent to participants who have not yet submitted their votes.
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Yes
Reminder can be sent to participants who have not yet submitted their votes.
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Answer Options
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Multiple Choice
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Yes
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Yes
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Yes
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Free Text
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Yes
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Yes
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Yes
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Multiple selection
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Yes
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Yes
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Yes
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Multiple selection with commentary
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Yes
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Yes
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Yes
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List selection box
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Yes
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Yes
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Yes
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Option field list
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Yes
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Yes
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Yes
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List with comment field
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Yes
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Yes
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Yes
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Equation
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Yes
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Yes
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Yes
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Multilingual surveys
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Yes
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Yes
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Yes
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Collected Data Management
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Export to CSV
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Yes
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Yes
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Yes
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Export to PDF
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Yes
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Yes
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Yes
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Export to Excel
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Yes
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No
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Yes
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Export to SPSS
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No
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Yes
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Yes
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Data Upload
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No
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Yes
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Yes
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Integration with Other IT Infrastructure
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PolyU Identity Management Infrastructure
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Yes
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No
(Does not support authenticated form)
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Yes
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Integration with Power Automate for simple low code workflow development
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Yes
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No
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Yes
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Integration with PolyU payment gateway
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No
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No
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Yes
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