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Zoom Chat Channels and session recordings retention period arrangement

To ensure the efficient use of digital resources, Zoom Chat Channels of Semester 1 and session recordings saved on Zoom and Class Collaborate Cloud on or before 22 December 2023 (Academic Year 2023/24 Semester 1 exam end day) will be removed from respective Cloud storage on 14 January 2024.

Safeguard University data on staff’s personal mobile phone

Staff members use personal smart phones to run Microsoft applications for business communications and collaborations.

Enhance student learning with Zoom's automated transcription and AI summary for class recording

To create a supportive environment and enhance students' learning experience during the review of recorded class sessions, two new Zoom functions, namely auto transcription and AI summary (English only), have been enabled for all class instructors.

November IT workshops for students

Check out the following workshop details from ITS website!

Training class for mass mailing / SMS tool: MLM

Mass Mailing and SMS Service are the major communication channels used by the University to communicate with staff, students, alumni or external recipients.

Strengthen defense against Cyber Threats for end point device

User workstations notebooks/ notebooks are computing devices for staff used to communicate and collaborate with peers, students and external business partners at office (and outside office for notebooks).

October IT workshops for students/ instructors

More workshop details can be obtained from ITS website.

Containment and mitigation from ransomware attacks

Cyber threats landscape continues to evolve, it is crucial for all of us to stay vigilant and proactive in safeguarding information asset. Ransomware is a type of malicious software that encrypts files on a victim's computer or network, rendering them inaccessible until a ransom is paid to the attacker.

PolyU Guest Authentication Service – new authentication platform for external guests

ITS is delighted to introduce a new authentication service called “PolyU Guest Authentication Service” specially designed for external users without a NetID. The new service offers a convenient way for the guests to access department-developed web applications without the hassle of managing individual local username/password for them.

October CLO meeting

Departmental Computer Liaison Officer (CLO) serves as a contact person between ITS and the department on IT related matters. CLO meeting is arranged regularly to communicate the latest University IT development and solicit feedback.