Access to Campus and Premises | Campus Facilities and Sustainability Office

ENTERING THE CAMPUS

All authorised persons holding a valid Smart Card padlock-16

or external visitors having a valid QR code can enter the campus. To get a QR code for external visitors, staff and students having valid NetIDs should log in the online Visitor Registration System (VRS) padlock-16

and make a request. Read more information from the User Guide for Staff padlock-16

and the User Guide for Students padlock-16

(for one-off and on a daily basis) to this VRS here.

FAQ on CAMPUS ACCESS ARRANGEMENT

Authorised persons holding a valid Smart Card, alumni, or visitors having a valid QR code can enter the campus.

New University Staff who has not yet got his/her staff card (will be required to present the employment letter for verification)
Staff/ students who have forgotten to bring their staff/ student card
Visitors of staff who is/are approved by Head of Unit (HoU) or his/her delegate but have not received their QR code via email
Anyone failing to gain access via the turnstile can seek assistance at the Registration Counter.
Alumni without a valid Smart Card nor E-alumni card.

Children with valid PolyU Dependent Card can access to the campus via the turnstiles.
Children without a valid PolyU Dependent card but accompanied by a valid PolyU staff/student card holder can access to the campus. Registration is required prior to access.

Visitor Registration System (VRS) is an online platform which staff and students having a valid NetID can request a valid QR code for their visitors for accessing the University campus.

A staff member or student who initiates the invitation (the “Requestor”) can make the request via the VRS. Once the visit is successfully registered and approved, visitors will receive an email acknowledgment with a QR code for access to the campus. The Requestor will receive a confirmation email with details of the visit. For details, please refer to the VRS user guide at:
https://fmovrs.polyu.edu.hk/manual/Visitor-Registration-System-User-Guide-for-Staff.pdf

Visitor should present the QR Code at the QR code scanner at the turnstile for identity verification and can then access the campus through the turnstile.

Requestor can make an application via VRS. (see FAQ.5)
Manual registration for visitor escorting by staff/student/any other PolyU card holder will be allowed at the Registration Counter.

A maximum of 10 visitors per Requestor can be filed via the VRS per application.

A maximum of 14 consecutive days can be granted via the VRS.

The Requestor can make changes of the visit by clicking the “Modify” function in the VRS.

The Requestor can use his/her own email address for receiving the QR code and he/she can inform the visitor the digits of access code for verification at the Registration Counter.

Anyone failing to gain access via the turnstile can seek assistance at the Registration Counter.

For courier/delivery items* :

Recipient has to seek HoU or his/her delegate’s approval in advance and make request via the VRS for door-to-door delivery; or
Recipient has to pick up their courier/delivery items in person at the Registration Counter; or
Customer Service staff at the Registration Counter will contact and confirm with HoU or department’s delegate and allow access of the courier/delivery personnel provided that detailed information of recipient is available.
* example of delivery items: grocery items ordered by departments, parcels, stationery, etc.

To facilitate group visits hosted by departments, work is underway to add a new function of group registration to the Visitor Registration System. In the meantime, hosting departments can arrange registration for their group visits at the Registration Counter. Hosting departments are encouraged to contact CFSO if they require any special arrangement for their group visits.

All vehicles will be directed to use the drop off area at Core A. If a staff or student arriving at the campus by taxi or private vehicles would like to use the drop off area at the ground floor level of Core S, Block V or Block Y, he/she needs to present his/her staff or student ID card to the security guard at the Yuk Choi Road entrance.
For official visitors, appointed contractors for construction works and those delivering goods who wish to drop off at the designated drop off/loading points, departments designated staff needs to seek HoU or his/her delegate’s approval and make request via VRS.
Non-registered vehicles will be directed to drop off passengers/goods at the Core A drop off area only.

Taxi coming to pick up staff/student can stay in the designated drop off area for no more than 15 minutes.

The carpark is currently open for use by those with valid PolyU parking permits and official visitors only.

Vehicle entering campus via Yuk Choi Road is temporarily stopped at the drop-off area at Core B. All passengers should follow security guard to reach the Registration Counter nearby for verification.

The turnstiles will record the entry and exit information on the campus for operational purpose of traffic flow management. The data collected through the operation of the turnstiles will not be used for other purposes, and will be handled in accordance with the requirements of the Personal Data (Privacy) Ordinance. Under normal circumstances, the entry data will be retained for 7 days and will be deleted automatically after 7 days.

Manual registration for visitor escorting by staff, student and any other PolyU card holder will be allowed at the Registration Counter.

OPENING HOURS OF CAMPUS AND BUILDINGS

Unrestricted Access Restricted Access Arrangement for the Shaw Amenities Building

Campus
During the hours stated here below, normally there will be unrestricted access to the campus grounds:

Location	Period
Yuk Choi Road, South end (Main Entrance) Fountain Square Entrance	All days, from 7.00 am to midnight
Podium entrance gate near Core C/D/ MTR footbridge	All days, from 7.00 am to midnight
Carpark entrance gate	All days, from 7.00 am to 1.00 am on the following day
Yuk Choi Road, North end (To Subway)	All days, from 7.00 am to midnight
Near Block Y Podium entrance gate	All days, from 7.00 am to midnight
Vehicular Access of Hong Chong Road	Mondays to Fridays - from 8.00 am to 7.00 pm Saturdays - from 8.00 am to 1.00 pm Sundays and Public Holidays – closed
Footbridge linking Block X and Block Z	All days, from 7.00 am to midnight
Block Z entrance gate	All days, from 7.00 am to midnight

Cores/Buildings

During the hours stated here below, normally there will be unrestricted access to the cores/buildings:

Location	Period
Li Ka Shing Tower entrance doors on ground floor and podium floor	All days, from 7.00 am to 11.00 pm
Core J entrance doors on podium floor	All days, from 7.00 am to 1.00 am on the following day
Core S entrance doors on ground floor and podium floor	All days, from 7.00 am to midnight
Shaw Amenities Building entrance doors on podium floor	All days, from 7.00 am to midnight
All other cores/ buildings entrance doors on ground floor and podium floor	Mondays to Fridays - from 7.00 am to 11.00 pm Saturdays - from 7.00 am to 7.00 pm Sundays and Public Holidays – closed
Block Z entrance doors on ground floor, podium floor, 4th floor, 5th floor and 6th floor	Mondays to Fridays - from 7.00 am to 11.00 pm Saturdays - from 7.00 am to 7.00 pm Sundays and Public Holidays – closed

Staff using smart card to access
Staff can use their PolyU smart cards to gain access into buildings via the entrance doors at the following locations:

Core A ground floor and podium floor
Core B podium floor
Core E podium floor
Core G podium floor
Core J podium floor
Core P podium floor
Core Q podium floor
Core T podium floor
Core U podium floor
Core W podium floor
Block Z ground floor, podium floor, 4th floor and 6th floor

Duty staff will man the following entrances during the hours specified below. Access into the buildings will be restricted to those non-PolyU staff smart card holders (ie. part-time staff and/or students) subject to prior arrangement made with the Client Services Section.

Location	Period
Core J podium floor	Mondays to Fridays, from 11.00 pm to 1.00 am on the following day Saturdays, from 7.00 pm to 1.00 am on the following day Sundays & Public Holidays, from 8.00 am to 1.00 am on the following day
Core S podium floor	Mondays to Fridays, from 11.00 pm to midnight Saturdays, from 7.00 pm to midnight Sundays and Public Holidays, from 8.00 am to midnight

The podium floor entrance door to the Shaw Amenities Building will remain open 24 hours a day with unrestricted access for students and staff except during the period from midnight to 7.00 am on the following day, entry will be restricted only to persons who are able to present PolyU student or staff identity cards.
This arrangement is subject to change at short notice.

More Information
Please contact Campus Control Centre
Tel: 2766 7666