As a best practice, all leavers and soon-to-be retirees are reminded to carry out following housekeeping before the last day of service at office:
- A. Backup your office messages you like to keep a copy to offline message folders (file type .pst) on your local drive if you like to retain a copy.
- B. Backup all personal documents and files from office desktop and laptop including the Outlook offline message folders (file type .pst).
- C. Backup personal documents saved on OneDrive for Business folder on Staff O365 Cloud.
- D. Setup Out of Office auto-reply on your Outlook, stating the date you will be leaving/ retired from PolyU and contact information for matters related to business of the University.
- E. Update your reply message of voice mailbox for calls with no answer, stating you have left/ retired from the University and the office phone number of contact who will cover matters related to business of the University.
For retirees who are interested to apply for email account on domain @connect.polyu.hk due to transition of business matters related to the University, please seek approval from Faculty/ School Dean via your department head for academic staff and approval from EVP via department head for non-academic staff. The maximum service period will be 12 months with extension upon re-approval of Faculty/School Dean or EVP.
Retirees who have been granted connect account will also be able to access PolyU connect O365 Office applications on Cloud and use WiFi service while on campus.
Should you need further clarification, please contact the IT HelpCentre (Tel: 2766 5900, WhatsApp/WeChat: 6577 9669).
