Copilot for Microsoft 365 is an AI-powered tool designed to provide real-time intelligent assistance, enhance users’ productivity and efficiency for the Microsoft 365 productivity Apps that you use every day. Copilot for Microsoft 365 provides many powerful functions, including summarizing documents, catching up on communications, generating drafts of emails and documents, and creating various types of content.
While Copilot for Microsoft 365 offers many benefits, it is important to remain vigilant about the potential security risks that accompany its use.
Here are some critical points to be aware of:
- Data Protection: As with any AI technology, there is a risk of data privacy and security. Please exercise caution when providing information during interactions, avoid sharing sensitive or confidential data.
- Secure Authentication: Always use secure methods to authenticate with Microsoft 365 Apps and ensure that access is restricted to authorized users only. Don’t disclose the credentials to any other unauthorized users and use stronger authentication methods like Multi-factor Authentication for better protection.
- Verification of Information: There is potential for the AI to exhibit bias or make mistakes. It is important for users to carefully review and monitor the suggestions made by Copilot for Microsoft 365. Remember, it is a tool to enhance productivity, not a replacement for human judgment and decision-making.
- Vigilance Against Threats: As Copilot for M365 is a relatively new tool, its security implications are still being explored. Stay informed about updates and security best practices to ensure safe usage. Ensure that your devices are protected with up-to-date security software to prevent malware and other cyber threats.
Here are some best practices to keep in mind:
- When interacting with Copilot for Microsoft 365, refrain from sharing credentials, security details, or any other sensitive information. Additionally, Copilot for Microsoft 365 provides a feature that allows users to delete their interaction history. For details, please click this link.
- Double-check the responses or content generated by Copilot for Microsoft 365 to ensure it is accurate and reliable, and to prevent the spread of misinformation.
- Safeguard your NetID credentials, stay informed of the latest updates, and keep the Microsoft 365 Apps up to date. Verify the permission over files, folders or information saved on SharePoint site, OneDrive, or Teams to ensure they are not shared with unauthorized users.
If you have any questions or require assistance, please contact the IT HelpCentre (Tel: 2766 5900, WhatsApp / WeChat: 6577 9669) or reach out to us via the IT Online ServiceDesk.
