| Form No. | Form Title | MS-Word Format | Last Revision |
| - - - | Application for Research Funding (applicable to the funding schemes for which the RIO issues call for applications) | Please access PGMS. |
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| - - - |
Application Form for Large Equipment Fund |
(for research |
Nov 2024 |
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(for teaching |
Nov 2024 |
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| RC/3 | Application for Departmental General Research Fund (for non-project based research activities) Note: Application for DGRF for support of research projects should be made via PGMS. |
 |
Sep 2020 |
| RC/59 | Declaration Form for Application for External Fund (for non-research projects) | |
Sep 2021 |
| RC/60 | Application for Matching Fund and/or Other Resources for Externally Funded Project (for non-research projects) | |
Sep 2021 |
| RC/Stipend | Application for Use of External Research Project Grant on Research Postgraduate Stipend (for non-3+1 Top-up Funding Scheme) | |
Jun 2022 |
Request for Project Changes
| Form No. | Form Title | MS-Word Format | Last Revision |
| - - - | Application for Project Changes (for internal projects and external projects which do not have specific requirement from the funding body) | Please access PGMS |
|
| - - - | Application for Changes in RGC GRF/ECS projects | Please access RGC Electronic System | |
| RC/12 | Application for Withdrawal and Termination of Ongoing Research Projects (except RGC GRF/ECS Projects) |  |
Jul 2022 |
| AoEC/4 | Proposed Changes to Ongoing Projects of Strategic Importance | |
Nov 2024 |
| Form No. | Form Title | MS-Word Format | Last Revision |
| - - - |
Template on a Standard Collaborative Agreement | |
Feb 2022 |
| - - - |
Notes on Collaborative Research | |
Sep 2022 |
| RC/47 | Application for Acceptance of External Funds for Supporting Collaborative Research | Abolished. Please make application on PGMS. | |
MoU / Agreement
| Form No. | Form Title | English | Chinese | Last Revision |
| - - - |
Research-related MOU Enterprise Content Management Service (ECM) access is limited to campus only. Please use Chrome to download/open the document. If there are problems in opening/downloading the document, please contact ITS Help Centre at 2766 5900 or email to ecm.support@polyu.edu.hk. |
|
|
Aug 2024 |
| - - - |
Agreement for Establishment of Joint Lab/Centre/Other Research Facility Enterprise Content Management Service (ECM) access is limited to campus only. Please use Chrome to download/open the document. If there are problems in opening/downloading the document, please contact ITS Help Centre at 2766 5900 or email to ecm.support@polyu.edu.hk. |
|
|
- - - |
| - - - |
Material Transfer Agreement | |
- - - | May 2020 |
| - - - |
Non-Disclosure Agreement (One-way) Enterprise Content Management Service (ECM) access is limited to campus only. Please use Chrome to download/open the document. If there are problems in opening/downloading the document, please contact ITS Help Centre at 2766 5900 or email to ecm.support@polyu.edu.hk. |
|
|
Aug 2024 |
| - - - |
Non-Disclosure Agreement (Two-way) Enterprise Content Management Service (ECM) access is limited to campus only. Please use Chrome to download/open the document. If there are problems in opening/downloading the document, please contact ITS Help Centre at 2766 5900 or email to ecm.support@polyu.edu.hk. |
|
|
Aug 2024 |
| - - - |
LRC's memo on Contracts: Common Pitfall and Sample Clauses | |
- - - |
- - - |
| Form No. | Form Title | MS-Word Format | Last Revision |
| - - - | Application for Ethical Review for the Use of Animals in Teaching or Research |
Please access ASEARS. | |
| ASESC 4 | Application for Extension of Approval Validity Period (only applicable to those without an approved application in ASEARS) | |
Sep 2021 |
| ASESC 5 | Application for Revisions to Approved Protocol (only applicable to those without an approved application in ASEARS) | |
Sep 2021 |
Human Ethics
| Form No. | Form Title | MS-Word Format | Last Revision |
| - - - | Application for Ethical Review for the Use of Human Subjects in Teaching or Research | Please access HSEARS. | |
| - - - | Data Request Form (for using data received, captured or generated in the course of operation of PolyU in research/teaching project) | |
- - - |
| IRB Checklist |
Checklist for Clinical Research Note: This checklist is to help you evaluate if your project is clinical and thus is required to provide more information to IRB for the approval. |
|
Aug 2021 |
| IRB Report |
Research Interim/ Completion Report Note: For proposals with ethics approval granted after full review, submission of research interim/ completion report(s) are required. |
|
Sep 2021 |
| RC/65 | Report of Serious Adverse Event (SAE) | |
Feb 2024 |
Clinical Trial Insurance
| Form No. | Form Title |
MS-Word Format/ PDF Format |
Last Revision |
| --- | Important Notes for the University’s Master Clinical Trial Insurance | |
Oct 2024 |
| --- | Registration for the University’s Master Clinical Trial Insurance | Please register via the eForm. |
|
Ethical Clearance/Clinical Research/Insurance (For Projects involving Human Genetic Resources on the Mainland)
| Form No. | Form Title | MS-Word Format | Last Revision |
| --- |
涉及人的生物醫學研究倫理審查申請表 備註：香港理工大學深圳研究院的生物醫學倫理委員會只處理在中國內地涉及人類遺傳資源的臨床試驗的倫理審查。其他人體試驗的倫理審查申請應提交到香港理工大學的Institutional Review Board處理。 |
|
Nov 2022 |
| --- |
涉及人類遺傳資源的研究項目審查表 | |
Apr 2022 |
| Form No. | Form Title | MS-Word Format | Last Revision |
| RC/16 | Final / Interim Report on Research Project | Abolished. Please click here to make a request to RIO if you wish to submit a report for assessment not during the Annual Research Monitoring Exercise. |
|
| AoEC/3 | Interim Progress Report and Completion Report for Projects of Strategic Importance | |
Nov 2024 |
| JointPDF_ Report |
Interim / Final Report for projects supported by the Joint Postdoc Scheme with Non-local Institutions | |
Sep 2023 |
| Form No. | Form Title | PDF Format | Last Revision |
| RC/57 |
Application for Continued Operation of a Research Centre (According to the decision of the Research Committee at its 272nd meeting on 19 May 2020, revalidation of a Research Centre will be carried out by the relevant Department/Faculty/School starting from June 2020.) |
|
May 2017 |
| RC/URC1 | Report on University Research Centre | |
Oct 2024 |
| RC/URC2 | Renewal Proposal for University Research Centre | |
Oct 2024 |
| Form No. | Form Title | MS-Word Format | Last Revision |
| HR Form 7C (HRO's form) | Job Application Form |
|
Jan 2024 |
| RC/5 | Appointment of Research/Project Personnel |
|
Jul 2024 |
| RC/5D | Appointment of Student Assistant (ONLY for Provision of Research Experience for Undergraduates under Research Projects) | |
Oct 2023 |
| RC/14 | Interview Report For Appointment of Research/Project Personnel | |
Apr 2024 |
| RC/15 | Timesheet for Part-time Research Staff | |
Sep 2021 |
| Form No. | Form Title | MS-Word Format | Last Revision |
| RC/JEditor | Application for Financial Support for Editor-in-chief / Editor of Journals or Book Series Editor of Book Making Impact | |
Dec 2023 |
| RC/SocLead | Application for Financial Support for Leader of Professional Society/Association at International Level | |
Dec 2023 |
| RIO/FinSupp | Financial Support to Recipients of Prestigious Funding, Awards and External Research Grants with HK$5m or Above |
|
Oct 2024 |
