Research Agreement Validation System (RAVS) is launched since the end of Dec 2023 to streamline review & approval process for research-related agreements.
Here are some key features and benefits of RAVS:
- Simplified Application Process:
Guiding PIs and research team with draft agreement to go through a step-by-step process including necessary supporting information to facilitate RIO, legal and FO to provide input and comment before the agreement is put forth for approval.
- Seamless Collaboration:
Multiple stakeholders can provide comments and inputs on draft agreement via MS SharePoint. Researchers, legal and finance teams, and other relevant parties can collaborate in real-time, edit documents, input comments, and track changes, all within a secure and centralized platform.
- Automated Approval Workflow:
Automated approval workflow eliminates the need for manual routing and follow-up. The system routes the agreement through the appropriate channels, notifying stakeholders when their input or approval is required. This results in faster turnaround times and reduces the risk of delays.
- Enhanced Document Management:
A centralized repository for all research-related agreements. Users can easily search, retrieve, and view historical agreements, eliminating the hassle of digging through physical files or emails. This feature ensures compliance, enhances transparency, and simplifies record-keeping.
- Real-time Status Tracking:
Track the progress and status of agreements review. Users can quickly identify bottlenecks, view pending approvals, and receive notifications for any updates or changes. This transparency enables better decision-making and improves overall efficiency.
Detailed instructions and training materials are provided on the RIO Website.
If you have any questions or require assistance, please contact the IT HelpCentre (Tel: 2766 5900, WhatsApp / WeChat: 6577 9669) or reach out to us via the IT Online ServiceDesk.
