Sustainability Report 2014/15
Opening Minds ● Shaping the Future
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Global Reporting Initiative (GRI) Content Index

This Report was prepared in accordance with the Core option requirements of Global Reporting Initiative (GRI) G4 Sustainability Reporting Guidelines. The General Standard Disclosures and Specific Standard Disclosures are tabulated below with the corresponding reported chapter titles or notes otherwise.

GENERAL STANDARD DISCLOSURES
General Standard Disclosures Description Cross-reference /
Notes /
Reasons for Omissions
External Assurance
STRATEGY AND ANALYSIS
G4-1 Statement from the most senior decision-maker of the organization Message from the President
G4-2 Provide a description of key impacts, risks, and opportunities
  • Message from the President
  • Foreword
  • Sustainability Achievement
  • PolyU Strategic Plan 2012/13 to 2017/18
ORGANIZATIONAL PROFILE
G4-3 Name of the organization About this Report
G4-4 Primary brands, products, and services University Sustainability Management
G4-5 Location of the organization’s headquarters About this Report
G4-6 Number of countries where the organization operates About this Report
G4-7 Nature of ownership and legal form University Sustainability Management
G4-8 Markets served
  • University Sustainability Management
  • Around 80% of students are from Hong Kong, 18% from Mainland China, Macau & Taiwan and 2% are international students
G4-9 Scale of the organization
  • University Sustainability Management
  • Developing Staff
  • PolyU Statistics
G4-10 Number of total employees
  • Developing Staff
  • PolyU Statistics
G4-11 Percentage of total employees covered by collective bargaining agreements Developing Staff
G4-12 Organization’s supply chain University Sustainability Management
G4-13 Significant changes during the reporting period regarding the organization’s size, structure, ownership, or its supply chain About this Report
G4-14 Report whether and how the precautionary approach or principle is addressed by the organization University Sustainability Management
G4-15 Externally developed economic, environmental and social charters, principles, or other initiatives to which the organization subscribes or which it endorses
  • Green Campus
  • Research for Sustainability
  • Community Engagement
G4-16 Memberships of associations and/or national/international advocacy organizations
  • University Sustainability Management
  • Green Campus
IDENTIFIED MATERIAL ASPECTS AND BOUNDARIES
G4-17 Entities included in the organization’s consolidated financial statements
  • About this Report
  • PolyU Annual Report 2014/2015
G4-18 Process for defining the report content and the Aspect Boundaries and how the organization has implemented the Reporting Principles for Defining Report Content About this Report
G4-19 Material Aspects identified in the process for defining report content About this Report
G4-20 Aspect Boundary of each Material Aspect within the organization About this Report
G4-21 Aspect Boundary of each Material Aspect outside the organization About this Report
G4-22 Effect of any restatements of information provided in previous reports, and the reasons for such restatements About this Report
G4-23 Report significant changes from previous reporting periods in the Scope and Aspect Boundaries About this Report
STAKEHOLDER ENGAGEMENT
G4-24 List of stakeholder groups engaged by the organization About this Report
G4-25 Basis for identification and selection of stakeholders with whom to engage About this Report
G4-26 Approach to stakeholder engagement
  • About this Report
  • University Sustainability Management
G4-27 Key topics and concerns that have been raised through stakeholder engagement, and how the organization has responded to those key topics and concerns About this Report
REPORT PROFILE
G4-28 Reporting period for information provided About this Report
G4-29 Date of most recent previous report February 2018
G4-30 Reporting cycle Annually
G4-31 Contact point for questions regarding the report or its contents Feedback
G4-32 GRI Content Index, the ‘in accordance’ option the organization has chosen and the reference to the external assurance (if any)
  • About this Report
  • GRI Content Index
  • Verification Statement
G4-33 Policy and current practice with regard to seeking external assurance for the report Verification Statement
GOVERNANCE
G4-34 Governance structure of the organization
  • University Sustainability Management
  • PolyU Annual Report 2014/2015 P.129
ETHICS AND INTEGRITY
G4-56 Organization’s values, principles, standards and norms of behavior
  • University Sustainability Management
  • PolyU Website – Motto, Vision & Mission


SPECIFIC STANDARD DISCLOSURES
Specific Standard Disclosures Description Cross-reference /
Notes /
Reasons for Omissions
External Assurance
CATEGORY: ENVIRONMENTAL
MATERIAL ASPECT: MATERIALS
G4-DMA Generic Disclosures on Management Approach
  • Green Campus
  • About this Report
G4-EN2 Percentage of materials used that are recycled input materials Green Campus
MATERIAL ASPECT: ENERGY
G4-DMA Generic Disclosures on Management Approach
  • Green Campus
  • About this Report
G4-EN3 Energy consumption within the organization PolyU Statistics
MATERIAL ASPECT: WATER
G4-DMA Generic Disclosures on Management Approach
  • Green Campus
  • About this Report
G4-EN8 Total water withdrawal by source PolyU Statistics
MATERIAL ASPECT: EMISSIONS
G4-DMA Generic Disclosures on Management Approach
  • Green Campus
  • About this Report
  • Calculation method with reference to EPD Excel Template for “Paper Approach” Carbon Audit
G4-EN15 Direct greenhouse gas (GHG) emissions (Scope 1)
  • PolyU Statistics
  • Calculation method with reference to EPD Excel Template for “Paper Approach” Carbon Audit
G4-EN16 Energy indirect greenhouse gas (GHG) emissions (Scope 2)
  • PolyU Statistics
  • Calculation method with reference to EPD Excel Template for “Paper Approach” Carbon Audit
G4-EN18 Greenhouse gas (GHG) emissions intensity
  • Green Campus
  • PolyU Statistics
MATERIAL ASPECT: EFFLUENTS AND WASTE
G4-DMA Generic Disclosures on Management Approach
  • Green Campus
  • About this Report
G4-EN23 Total weight of waste by type and disposal method PolyU Statistics
MATERIAL ASPECT: PRODUCTS AND SERVICES
G4-DMA Generic Disclosures on Management Approach
  • Green Campus
  • About this Report
G4-EN27 Extent of impact mitigation of environmental impacts of products and services Green Campus
MATERIAL ASPECT: COMPLIANCE
G4-DMA Generic Disclosures on Management Approach
  • Green Campus
  • About this Report
G4-EN29 Monetary value of significant fines and total number of non-monetary sanctions for non-compliance with environmental laws and regulations Green Campus
MATERIAL ASPECT: TRANSPORT
G4-DMA Generic Disclosures on Management Approach
  • Green Campus
  • About this Report
G4-EN30 Significant environmental impacts of transporting products and other goods and materials for the organization's operations, and transporting members of the workforce
  • Green Campus
  • About this Report
MATERIAL ASPECT: OVERALL
G4-DMA Generic Disclosures on Management Approach
  • Green Campus
  • About this Report
G4-EN31 Total environmental protection expenditures and investments by type Green Campus
MATERIAL ASPECT: ENVIRONMENTAL GRIEVANCE MECHANISMS
G4-DMA Generic Disclosures on Management Approach
  • Green Campus
  • About this Report
G4-EN34 Number of grievances about environmental impacts filed, addressed, and resolved through formal grievance mechanisms Green Campus
SUB-CATEGORY: HUMAN RIGHTS
MATERIAL ASPECT: NON-DISCRIMINATION
G4-DMA Generic Disclosures on Management Approach
  • Developing Staff
  • About this Report
G4-HR3 Total number of incidents of discrimination and corrective actions taken No incidents of discrimination or corrective actions were reported during the reporting period.
MATERIAL ASPECT: ASSESSMENT
G4-DMA Generic Disclosures on Management Approach
  • Developing Staff
  • About this Report
G4-HR9 Total number and percentage of operations that have been subject to human rights reviews or impact assessments PolyU requires that all research/teaching projects involving human subjects must be reviewed for ethical appropriateness in accordance with the guidelines of the Human Subjects Ethics Sub-committee (HSESC).
SUB-CATEGORY: SOCIETY
MATERIAL ASPECT: LOCAL COMMUNITIES
G4-DMA Generic Disclosures on Management Approach
  • Community Engagement
  • About this Report
G4-SO1 Percentage of operations with implemented local community engagement, impact assessments, and development programs Community Engagement