Guidelines on the Use of Communal Areas

A) Guidelines on the Use of Student Lounges

1. The Student Lounges are primarily for the use of hall residents.
2. Visitors alone are not allowed to hold functions or group activities in the Student Lounges unless special prior approval is granted by the Hall Administration or Hall Wardens.
3. Hall Wardens/Tutors have priority for using the Student Lounges for hall activities.
4. Users should:

• be considerate and respect others’ rights when using the lounges;
• keep noise down and avoid from disturbing other residents;
• stop all group activities by 11:00 p.m.;
• keep the place clean, and tidy up after use;
• not play any ball games or games that may cause disturbance to other residents unless with special approval of Hall Warden.

B) Guidelines on the Use of Sky Gardens

1. Every Sky Garden is open to all residents for leisure but priority will be given to the respective Halls that have direct access to that particular Sky Garden.
2. Hall Wardens/tutors have authority to reserve their respective Sky Gardens for hall activities.
3. Users of Sky Gardens should:

• be considerate and respect others’ rights to enjoy the facility;
• keep noise down and avoid from disturbing other residents;
• stop all group activities by 11:00 p.m.;
• keep the place clean, and tidy up immediately after use;
• not move any other furniture to Sky Garden.

C) Guidelines on the Use of Podium Garden

1. The Podium Garden is open 24 hours to all residents.
2. Hall Wardens and tutors have the authority to reserve part of the podium garden for holding hall activities.
3. Cooking and BBQ is not allowed in the Podium Garden.
4. Users should:

• be considerate and respect others’ rights to enjoy the facility;
• keep noise down and avoid from disturbing other residents;
• stop all group activities by 11:00 p.m.;
• keep the place clean, and tidy up immediately after use;
• not play any ball games or games that may cause disturbance to other residents unless with special approval of Hall Warden or Hall Administration.

D) Guidelines on the Use of Communal Areas inside a Student Suite

1. Residents should not store their personal belongings in the communal areas. For example, do not block the hallway(s) with personal belongings such as shoes, shoe racks, books, balls, etc. No personal belongings, such as kitchenware, cooker, food, drinks, seasonings, etc. should be stored on the table.
2. Corresponding Warden and Tutors may on and off make spot check of the communal areas inside a suite. A verbal advice may be given to students who have violated the regulations. A written warning may also be issued to the relevant students for repeated offences.
3. The Property Management Office may confiscate any personal belongings found in the communal areas. Students who reclaim their items within 3 days will be charged $50 per item as an administration fee. Confiscated items will be disposed without further notice after 3 days. The University shall not be liable to the property loss and/or damage in this connection.
4. Residents should keep the communal areas, the furniture and the fridge inside the suite clean and tidy.
5. Residents should label their food before putting it into the fridge, and should not consume the food or drinks of other residents without consent.
6. Residents are encouraged to create a mutual agreement with their suite-mates to share the cleaning responsibilities of the communal areas in turn. Brief new suite-mates, who newly move-in to your suite, the mutual agreement.

Hall Administration
Student Resources and Support Section
Student Affairs Office
June 2020