Off-campus Housing

Application for OCH - Taught Postgraduate Students Off-campus Housing Regulations Chun Fook Mansion Layout Plans of Chun Fook Mansion Virtual Tour and Photos

Application for Off-campus Housing (Chun Fook Mansion) for 2024/25

1) Eligibility:

Non-local full-time taught postgraduate students

2) Off-campus Housing (OCH) Regulations:

Students once admitted shall comply with house rules and regulations governing the off-campus housing. Applicants should read the terms stated in here before submitting their hall applications.

3) Room Types: Double room or Quadruple room (Virtual Tour and Photos)

4) Residential Period: from approved check-in date to 8 August 2025

5) Lodging fee for the whole residential period:

A bed in double room	$4,513/month x no. of months (on pro rata basis) Note that successful applicants are liable for the whole residential period until 8 Aug 2025.
A bed in quadruple room	$3,840/month x no. of months (on pro rata basis) Note that successful applicants are liable for the whole residential period until 8 Aug 2025.

6) OCH Caution Money: $600

7) Application Procedures & Tentative Schedule:

Applicants should pay attention to the following application procedures and schedule, and be responsible to check with the Hall Administration in case they do not receive the relevant email notification timely. Application, acceptance of OCH offer and payment after the respective deadline will generally not be accepted.

Items / Date	Remarks
Application period: now to 31 March 2025, subject to availability	Interested non-local full-time taught postgraduate students may apply for the OCH by sending email to student.halls@polyu.edu.hk. Note that the provision is subject to availability on first-come-first-served basis.
Announcement of result: every Wednesday until the application is closed	Successful applicants will be informed by email to accept their OCH offer. The offer will be confirmed immediately after acceptance.
Payment deadline of Lodging Fee	Debit note of OCH fees will be issued to the successful applicants for settlement. Applicants should settle the debit note by the deadline stated therein. No refund request will be considered after settlement.
Check-in Date	Please refer to the offer email for details.

8) Contract and Payment Terms of OCH:

Successful applicants should pay the Lodging Fee and Caution Money to secure the offer. The Caution Money will be refunded to the student upon check-out, subject to no outstanding claim on lodging fee, room inventory, electricity or other charges.
The lodging fee will cover (i) the electricity charge at a ceiling of HK$160 per month per head, and the fees for water, gas and internet connection, (ii) weekly cleaning of communal area in the flat, and (iii) repair and maintenance for normal wear and tear in the flat.
Note that if the monthly electricity bill exceeds the total ceiling of the students living in the flat (at HK$160 per head), the excess amount will be equally shared by the students living in the flat and deducted from their Caution Money.
The OCH contract is binding for the whole residential period. Upon acceptance of the offer, students shall be liable for full payment of the whole residential period.
The University maintains the right to withhold the student's graduation parchment and file legal actions to recover any outstanding charges incurred.

For enquiries, please send email to student.halls@polyu.edu.hk.

Rules and Regulations for Student Hall of Residence shall apply to off-campus housing wherever applicable unless specified otherwise below or in the application form.

A) House Rules (forming a part of the residential Contract Agreement)

All flats will accommodate students of the same gender only.
The University reserves the rights in assigning flat, room and bed (e.g. upper bed/lower bed of the bunk bed) when necessary.
The University and/or its authorized representatives maintains the right to enter the flat/rooms, with or without prior notice, whether or not in the presence of the student, for the purposes of ensuring hygiene, health, safety, security and other situation as deemed necessary.
Subletting, transfer of the right of residence, or granting licence to use the premises to any person is absolutely prohibited.
Visiting hour is from 9:00 a.m. to 11:00 p.m. The guest must be accompanied by the host resident whenever he/she is in the premises. Illegal accommodating of a guest for overnight stay will be charged a penalty of HK$500 per night and subject to disciplinary action.
Students shall be held liable for any loss of or damage (beyond normal wear and tear) to the facilities, furniture, fittings, fixtures and fabrics in the assigned room and installed for common use in the premises. In the absence of proof of individual responsibility, the students in the premises might be held jointly liable for the loss or damage incurred.
Upon termination of residence, students shall remove all personal property in the assigned room and the premises prior to check-out. Any property found shall be disposed of and the University disclaims any liability for the loss of or damage to such property.
The University maintains the right to terminate the residence of a student resident for violating the House Rules, or serious illness requesting intensive family care, or any abnormally aggressive or irresponsible conducts that will endanger him/herself or others. No refund of any lodging fee paid shall be made in this situation as a disciplinary action.
In case of emergency or in situation deemed necessary (e.g. major and urgent repair work in the living flat is required), the University maintains the right to call back the flat and re-allocate relevant students to other residences. Students shall obey the instruction of the University co-operatively.
For those wishing hall staff to come to Off-campus Housing site, e.g. open doors, process check-in or check-out outside the official assigned date/time, an administrative cost of HK $200 shall be levied.
Minor repair and renovation work may be conducted in OCH residents’ flats and rooms as and when necessary. Residents concerned will receive prior notification and should allow the Hall Staff and relevant workers to enter the flats and their rooms, whether or not in the presence of the residents, to carry out the maintenance works.

B) Other House Rules

Students shall:

dress properly within the rental unit. A minimum T-shirt and shorts is recommended.
maintain personal, the assigned room and the premises’ cleanliness and hygiene at all times.
clean up after cooking and keep the kitchen clean at all times.
lock the door properly and safeguard his/her personal belongings in the House. The University assumes no responsibility for any loss of or damage to any personal belongings.
switch off all lights, air-conditioners and boilers whenever he/she leaves the room and the premises and economize on electricity and water at all times.
be responsible for all the keys assigned for their use and shall not duplicate the keys and lend them to any person. A charge of HK$50 unless otherwise specified will be levied for a piece of lost key.

Students shall NOT:

gamble, smoke and drink of alcoholic beverages in the house
create noise and play rowdy games between 23:00 and 09:00
exchange or swap rooms without prior approval. Unauthorized exchange or swap rooms will be charged a penalty of HK$500.
bully roommates by any undue means.
disclose the security code of the main entrance to any person.
remove, damage or interfere with any facilities, furniture, fittings, fixtures and fabrics in the assigned room and installed for common use in the premises, nor affix anything or paint or make any alteration and addition whatsoever inside the premises or to the exterior of the premises.
hang clothes at windows or in the areas commonly used by the roommates.
place personal belongings or rubbish in the corridor, stairway or lobby.
bring into the assigned room and the premises:

a.	any dangerous drugs as defined in Section 2 of the Dangerous Drugs Ordinance (Cap. 134);
b.	fireworks, firearms, ammunition or weapons of any forms;
c.	highly combustible materials (e.g., burning of candles, incense) of any forms; and
d.	hazardous chemicals or flammable liquids.
e.	Pets or animals

C) Disciplinary Actions and Appeal Procedures

1. Disciplinary Process

a.	Any violation of Off-campus Housing (OCH) regulations will be handled by Section Head of Student Resources and Support Section (SRSS) and the Hall Administration.
b.	Subsequently, Section Head (SRSS) will decide on appropriate sanction(s) with consideration of nature of the alleged violation(s) and past conduct of the student.
c.	If there is ground to believe that the alleged may have breached the code of conduct of PolyU or even the law of Hong Kong, the case will be brought to the attention of the Student Discipline Committee, and/or to the Police.

2. Disciplinary Actions
Section Head (SRSS) may, in accordance with the authority entrusted by the University, take the appropriate disciplinary actions, as stated on Regulations Governing Hall Residence, Section I, Point 3, against any OCH Resident for misconduct and violation of OCH Regulations.

3. Appeal

a.	A resident has the right to appeal against the decision made by Section Head (SRSS). It is the responsibility of the appellant to file the appeal request duly and adequately.
b.	A written appeal has to be submitted to the Secretary of the OCH Discipline Committee within 72 hours of the written notice of sanction and must specify in detail the grounds of the appeal which has to meet at least one of the following criteria:

i.	Sanction(s) are inconsistent with the offence and outlined outcomes;
ii.	There is new information that was previously not available at the time of the hearing AND that information has a significant effect on the outcome;
iii.	There was an error in the process that had a significant effect on the outcome.

c.	There is only one opportunity for appeal. Failure to file the appeal within the prescribed 72 hours will constitute a waiver of the right to appeal.
d.	At the time an appeal is granted, the sanctions incurred will not be in effect until the outcome of the appeal is determined. However, when a serious threat to self or others or significant immediate impact to the University can be determined, sanctions will be in effect while awaiting the outcome of the appeal.
e.	The decision of the OCH Discipline Committee is final and binding within the University.

A) Location

1 Hillwood Road, Tsimshatsui, Kowloon

B) Transportation

The building is located at 1 Hillwood Road, Tsimshatsui, within 8 minutes walk from PolyU campus. All residential floors (3/F - 14/F) are reserved for PolyU students only. From G/F to 2/F are for retail shops. There are 24-convenience store, catering outlets and shopping facilities in close proximity of the premises.

Location of Chun Fook Mansion and PolyU Campus

C) Basic information and Provisions

Flat size (floor area)	840 Sq. ft. s.f. (one flat on each floor)
No. of students per flat	3/F: 6 students per flat (three double rooms) 4/F – 14/F: 8 students per flat (one 4-person-room and two double rooms) Total capacity: 94 places
Basic furniture	study desks, bookshelves, bunk-beds with mattresses (bed sheet, pillow and blanket excluded), and wardrobes.
Basic home appliances	air-conditioners, refrigerator, washing machine, wireless router (Wifi speed up to 1000Mbshared in one flat), and electric panels.