Special Readmission Scheme SRS

Special Readmission Scheme for 2025/26

Due to the overwhelming number of hall applications received every year, local students with prior hall experience and non-local students in their 2nd year or above may have difficulty to be readmitted into the halls. The Special Readmission Scheme (SRS) is a discretionary arrangement with the aim to handle the re-admission of the aforementioned students who have made significant contribution to hall life, maintained good student conduct, and sustained satisfactory academic performance. This discretionary arrangement is not applicable to the CURI Residential College which has its own readmission scheme. 

A. Eligibility

All applicants should be full-time students studying in UGC-funded degree programmes; and

1. non-local residents who will take the second year of study or above in the following academic year; or
2. local residents who have continuously resided in hall for at least 2 months between Sep. and Apr. of the following year.

Note: students being barred from hall application and admission are not eligible to this scheme.

B. Hall Admission Committee (HAC)

The HAC is commissioned to maintain a consistent and transparent system for re-admitting students who have actively contributed to/participated in hall activities. The HAC reserves the right to make the final decision on all SRS applications and the right to revoke the SRS offer if deemed necessary and appropriate.

C. Consideration Factors and Scoring Mechanism

The HAC Committee grants discretionary hall places with reference to the following consideration factors and scoring mechanism:

1. Applicants can only apply for the hall in which they have once lived during the year of application.
2. If an applicant has changed to other halls during the year of application, the participation and contribution marks shall only include those activities’ end date fell in the residential period of the hall that s/he applies for.
3. If an applicant engages in one semester or above in PolyU organized Outbound Exchange or Overseas Work-Integrated Education (WIE) which requires him/her to be physically present in a foreign country in the year of SRS application, his/her Participation & Contribution (P&C) Records in his/her latest two semesters of hall residence in the current or last academic year, excluding summer semester, will be considered*. For example, if s/he joined an outbound exchange program in the first semester of 2024/25, when s/he applies for SRS in May. 2025, his/her P&C records of the second semester of 2023/24 and the second semester of 2024/25 will be considered. The prevailing rules governing hall transfer situations (Point C2) and the ceiling of each category (Point D1) should still be compiled with. Students should declare the abovementioned engagement and provide valid document proof in the online system by 30 Apr 2025 for verification of eligibility.
   ^{*As CURI RC focuses on research-related activities and has a different readmission mechanism with SRS, students living in CURI RC in the previous year may not have comparable P&C marks in the context of SRS. In such situation, the P&C marks of the semester that the applicant staying in hall will be doubled as the P&C marks for the whole year.} 
4. Applicants with equal marks will be further prioritized by drawing lots.

D. Marking Scheme

1. Participation and Contribution (P&C) in Hall Activities^*N1:

^{*Note 1: a) Only formal records of contribution and participation took place on or before 30 April in the year of application and be submitted by the Hall Wardens and Tutors, and records maintained by the Student Resources and Support Section of Student Affairs Office will be counted; b) Only hall activities conducted face-to-face or in hybrid mode will be counted; c) Only in-house residents are eligible to join SRS activities; d) Online participants will not be counted.
*Note 2: Except large scale inter-hall program/competition, a student cannot be an organizer/helper and participant in the same activity.}

The P&C records are normally be uploaded to the central system within 1 - 2 weeks after the end of a hall activity. Hall residents may check their P&C records here. For any questions, please contact the organizer of the relevant hall activity as soon as possible.

2. Student Conduct

Only disciplinary cases which occurred between 1 May - 30 April of the application year will be counted. The lowest mark for this category is zero even if the total deducted marks is more than 20.

3. Academic performance (According to the semester 2 CGPA result^)

^{^Semester 1 CGPA will be used for students whose Semester 2 CGPA is not available by the time of SRS assessment.}

4. Hall Association members (Hung Hom Halls only)

To recognize the contributions of residents, who have served in the Hall Association for the year between March 2024 - Feb 2025, maximum 10 marks will be given to each Hall Association member. The exact mark will be decided by the respective Hall Warden according to the actual contribution of the individual Hall Association member. 

5. Respond to Online Year-end Hall Resident Survey

To improve the hall operation and services, Year-end Hall Resident Survey is conducted annually in May every year. To encourage residents to respond to it, one SRS mark will be given to the respondents who have successfully submitted the Year-end Hall Resident Survey via online form. Kindly note that submission of survey via hard copy form will not be counted.

E. Conditions for the Offer

1. Successful applicants shall abide by the Hall Regulations of respective Student Halls in order to be admitted.
2. Successful applicants shall not apply to transfer to another hall once re-admitted by the SRS Scheme.
3. Successful applicants shall understand that once they accept the SRS offer, their hall application in the normal round and application for Off-campus Housing, if any, will be cancelled automatically without prior notice.
4. Successful applicants shall understand that their SRS offer will be withdrawn immediately if they are barred from hall application and admission due to violation of Hall Rules before the commencement of the residential year.

F. Application Procedures

1. SRS application has been embedded in the Normal Hall Application. Please submit your SRS application when completing your Normal Hall Application via POSS with the latest version of Chrome in May 2025 (exact period to be annouced in due course). Late application will not be accepted. Applicants should indicate one specific hall that they have once lived in the year of application.
2. Result – Application result will be announced by email in June 2025. No SRS waiting list will be maintained. In case successful applicants decline their SRS offers, their offers will be retracted for central allocation.
3. Appeal – There is no appeal mechanism for SRS. In case of any dispute, the decision of the HAC is final and binding and it does not need to disclose the reasons for unsuccessful applications.